Position

Timeframe

Responsibilities

Back to School Committees

OCC Engagement Coordinator

2022-23 

Barbara Nguyen-Vu

Aug - Oct

One coordinator

This role is ideal for someone with availability in the late summer/fall as it runs through the OCC Campaign Period. Responsibilities include:

• Attend weekly OCC Operations Committee meetings as Hillview representative

• Work with PTO leadership to develop a school-site strategy for fundraising success 

• Develop, manage, and coordinate on-campus OCC events (ie, coffees, car lines, etc)

• Recruit volunteers to promote OCC at other school-site events during the campaign period (eg, Fall Picnic)

• Receive and manage school-site OCC signage such as thermometer, and distribute materials such as letters and marketing materials 

• Communicate with Hillview’s MPAEF Liaison(s) for OCC-related events and needs

Back-to-School Celebration

2022-23 

OPEN

Jun - Aug

Welcome all students back to campus with a celebration during the school day that includes music, swag, and a treat.

• Work with Hillview administration to plan the event, recruit volunteers, and coordinate set-up

• Coordinate with ASB to provide music

• Provide food-related treat (ie ice cream, popsicles) for students and volunteers

Budget provided.

WEB Day Committee

2022-23 

Emily Robinson

Teresa Kwon

May - Aug

Lead + committee members

Hillview’s 6th grade orientation, WEB Day — Where Everyone Belongs — takes place the day before school begins to help new students smoothly transition into middle school. WEB Day includes a morning session for half the 6th graders, and an afternoon session for the other half. Each session also includes a welcome coffee for parents. A special feature of WEB Day is WEB Leaders, 8th grade volunteers who facilitate tours and games to help 6th graders acclimate to Hillview. Committee responsibilities:

• Work with Hillview administration/teachers to plan the event, recruit parent volunteers, and coordinate set-up

• Design and order WEB leader t-shirts

• Order and assemble swag 

• Provide lunch for 8th graders during WEB training

• Provide lunch for WEB leaders on WEB Day

Budget provided.

Fall Family Event

July - Oct

Details TBD

Communications Committee

Newsletter Editors

2022-23

Minna Tong

Monika Charrette

1 year

Two leads

Work with PTO Executive Board Communications Chair to create and publish weekly email newsletter for all staff and student families. Responsibilities include:

• Manage and track all submissions, upload for editorial review

• Meet weekly with Principal to review content and plan for upcoming communications

• Review and edit all content, place in ParentSquare template

• Collaborate with the preview group to upload/publish newsletter for Sunday AM release

Web Content Manager

2022-23 

Jennifer Noravian

1 year

Lead

Align with newsletter editors and the webmaster to keep the Hillview website current and informative.

• Draft and work with administration to review website content

• Work in Google Docs to update copy for webmaster to publish on site

• Manage editorial calendar to ensure PTO communications team is forward looking

Webmaster

2022-23

Prachi Shah

1 year

Lead

Work closely with the web content manager to keep the school website updated. Skills needed include:

• Comfort working with a web content management system

• Basic (or above) knowledge of HTML

Staff-support Committees

Staff Appreciation Committee

2022-23 

Nora Singer

Christie Connaghan

Queenie Kroh Jacqueline Lin

Lead + committee members

The Staff Appreciation Committee coordinates special events for Hillview staff throughout the year. Appreciation activities may include coffee and pastries, luncheons, dinners, Hillview gear, Teacher Appreciation Week, and end-of-year gifts. Committee responsibilities include:

• Set a schedule of events before school begins

• Coordinate events throughout the year

• Recruit parent volunteers to help with events as necessary

Budget provided.

Academy Parent Coordinators

2022-23

Kelly Morehead

Maria Lehmkuhl

Lead

Assist staff in recruiting and training academy leads for each grade. Responsibilities include:

• Communicating reminders to all Academy Leads throughout the year

• Liaison for grade-specific events including Greek Festival, 8th Grade BB, canned food drive, and holiday events

Academy Lead Parent

2022-23

Many needed, OPEN

Two per academy

Work with Academy teachers to coordinate student events and celebrations throughout the year. Responsibilities include:

• Coordinate grade-specific events for a specific academy

• Coordinate holiday celebrations and volunteers for a specific academy

• Work with Academy Parent Coordinator to recruit volunteers if needed

On-Campus Volunteer Opportunities

Service Team

Coordinators

2022-23

Brandee Barker

Dana Goldstein

One or two parent coordinator/s + one teacher sponsor

Hillview’s Service Team engages in a variety of service projects throughout the year. Past projects have included preparing sandwiches for Martha’s Kitchen, making cards for children in the hospital, and selling sunflowers to benefit Ukrainian children. Service work may take place on campus or via field trips. Coordinator responsibilities:

• Recruit students to join Service Team

• Work with teacher sponsor to plan, promote, and facilitate service projects throughout the year

• Communicate with students and parents via HawkTalk, Schoology, and ParentSquare

• Hold Service Team meetings during lunch twice per month

• Work with PTO Volunteer Coordinator to recruit parent volunteers as necessary

Budget provided.

Library Volunteers

2022-23

Volunteers ongoing

Helping in Hillview’s library is a very flexible volunteer opportunity. Volunteers are welcome to work in the library weekly, monthly, or variably, and for any increment of time during the school day (eg, 20-30 minutes or a couple hours). Please let the librarian know when you plan to arrive so she can be ready with tasks. Typical tasks include:

• Cover books (possibly at home or in the library)

• Shelve books and help organize/maintain the library collection

• Catalog new books (prior experience with book cataloging is important; hours are flexible but ideally catalog volunteers will establish regular working hours once or twice per week)

Book Fair Coordinator & Volunteers

2022-23

Coordinator Role OPEN

One or two coordinators + multiple volunteers

Collaborate with Hillview’s librarian and Books Inc to plan the book fair in mid-May. Coordinator responsibilities:

• Work with PTO Volunteer Coordinator to recruit and organize volunteers to set up the book fair, staff registers during school hours, and take down the book fair

• Advertise the book fair to community via newsletters and elementary school teachers

Hot Lunch Coordinator & Volunteers

2022-23

Coordinator Role OPEN

Volunteers Ongoing

One coordinator + multiple volunteers

Coordinator manages volunteer sign ups to ensure there is coverage during Hot Lunch each day. Typical tasks include:

• Work with district employees to create and manage sign ups for daily lunch distribution

• Communicate with staff regarding cancellations, etc

Volunteers sign up for specific dates and attend Hillview’s single lunch period to support staff with lunch distribution. This is a flexible, quick, rewarding volunteer job. Typical tasks include:

• Assist with set up

• Help with handing out lunch items to students

• Assist with clean up

Independent Volunteer Oppurtunities

Spirit Wear Coordinator

2022-23

Carolyn Kryger

Manage Hillview gear through the SquadLocker store. Because this volunteer role is entirely virtual, it’s a great opportunity for working parents. Coordinator responsibilities:

• Manage new and existing store inventory online every couple weeks

• Work with current Spirit Wear Coordinator to complete PE storefront

• Run 20% off promos (typically one in August, one in November, and one in Spring) by working with SquadLocker and posting in PTO newsletter

• Help coordinate 15% fundraising payout on all spirit wear by working with PTO Recording Secretary to request a payout/pass through to ASB

• Potential to create sub stores for athletics, music, drama, etc.

M-A/Hillview Liaison

2022-23

Marianne Badawi

One liaison

Each year, M-A holds information events for incoming freshmen and their families. Events typically include Fall Info Night (held at M-A in October), M-A Info Night (held at Hillview in January), and M-A Open House (held at M-A in March). The M-A/Hillview Liaison coordinates communication between the two schools and promotes M-A’s information events. Liaison responsibilities:

• Maintain communication with M-A staff (counseling department and secretary)

• Use Hillview newsletter to promote info events held at M-A

• Work with Hillview administration to plan and promote the January Info Night held at Hillview

• Use Hillview newsletter to share reminders about upcoming M-A deadlines (eg, registration, sports packets, etc)

Safe Routes to School Coordinator

2022-23

OPEN

One coordinator 

Work with district parents who are passionate about safety. Ideally this volunteer uses a bike to get around town and is familiar with local bike routes. Coordinator responsibilities:

• Put time, thought, and action into making Hillview as walkable and bikeable as possible

• Attend quarterly meetings hosted by the City’s Safe Routes to School Coordinator

• Meet with Hillview administration to discuss safety issues and help adopt bike safety curriculum for 6th graders

• Introduce yourself to crossing guards and check in regularly regarding safety issues

• Coordinate Safe Routes to School efforts with back-to-school activities

8th Grade Events

Graduation Party Leads

2022-23

Christine Goudey

Sara Teeple

Help plan and organize the much-anticipated grad party for the 8th grade students. Lead responsibilities include:

• Create the vision and plan for the evening graduation party held following the ceremony

• Form committees and organize volunteers

Budget provided through donations from 8th grade families.

Athletics Committee (All positions work closely with After-School Athletics Coordinator on Exec Board)

Position

Timeframe

Responsibilities

After-School Athletics Coordinator

(PTO Exec Board)

• Attend all meetings of PTO and Executive Board

• Prepare monthly reports, when necessary, to be presented at the PTO Executive Board meetings

• Administer athletics program along with a volunteer team

• Work with Assistant Principal and/or Commissioner to assign location for each sport

• As specified by the Presidents, act as a liaison to committee chairs, committees, or school project groups

• Develop the program’s strategic plan and operating budget

• Assist with coach recruitment

• Lead tryouts

• Lead team formation

• Distribute uniforms and equipment to coaches at the beginning of the season

• Collect uniforms and equipment at the end of the season

• Ensure fingerprinting and background checks for coaches 

• Welcome email each season educating families about the PCA philosophy

• Set up sport registration pages, team accounts, etc.

• Track revenue and expenses

• Ensure payment of leagues, vendors, coaches, and officials