PTO Committees & Events

  • Role

    Description

    Athletics

    Senior Advisor: Culture & Coaching

    Supports the PTO After School Athletics coordinator by filtering/screening coaching candidates, establishes coaching standards and player conduct standards, leads coordination of coaching clinics and provides general support for coaches.

    Finance Lead

    Supports the PTO After School Athletics coordinator by managing the budget specific to after-school athletics.  Coordinates with the PTO treasurer on pass-through accounting.  Provides coaches stipends, manages equipment/uniform purchases, league registration, TeamSnap subscription and other financial activities.  

    Scheduling & Equipment League

    Supports the Hillview Athletic Director on developing the initial season schedule on Google Calendar.  Leads distribution and collection of inventory of gear and uniforms.

    Communications & Marketing Manager

    Manages all communications and marketing as it relates to the After School Athletics program including developing messaging for the website, newsletters, electronic sign & any on-campus promotions. Helps manage the team photos for the yearbook.

    Registration Lead

    Manages the TeamSnap account and sets up registration for all after-school athletics activities. Helps manage player allocation and team assignments on draft nights.  Provides support to parents who need refunds or general registration support.

    Back to School Events

    Aloha Check-In

    Work with the Hillview administration to help make the start of school a success! This event is designed for 7th and 8th graders, and is where they will receive their schedules and iPad. PTO helps to organize the event, coordinates food for students/volunteers and the set up.  Works with ASB leadership to provide music and tours for new students. Budget provided.

    Lunches for WEB/Camp Hillview 

    WEB (Where Everyone Belongs) is a group of 8th grade volunteers that help 6th grade students acclimate to Hillview. These kids will need lunch provided by the PTO during their WEB training. Will also organize and provide snacks and lunches to incoming 6th graders and WEB Leaders at Camp Hillview.  Budget provided.

    Camp Hillview Welcome

    Help organize the welcome event for incoming 6th grade and their families. This includes a hospitality portion for parents and students in the morning, with PTO presence - volunteers and outside vendors.  Often this team is the same team that sets up Aloha Chek-In. Budget provided.

    Communications

    Hillview Website Content Manager

    Ensure the website is up to date with accurate information as it relates to the PTO.  This individual works closely with PTO Board and Committees, webmaster and Hillview administration.  Training provided.

    Hillview Website Webmaster

    The webmaster works closely with the website content manager to update the website. This person needs to feel comfortable working with a web content management system and should have basic knowledge of HTML.

    Newsletter Editor 1

    Manages and tracks all submissions and uploads them for editorial review.  Also updates webmaster on new newsletter URL for website updates after the newsletter is released.

    Newsletter Editor 2

    Reviews and edits all newsletter content, collaborates with the preview group and ultimately uploads/publishes newsletter for release.

    Engagement 

    Engagement Chair

    Work with the PTO president(s), OCC and MPAEF school liaison to achieve success of the fundraising campaign, coordinate with. Update thermometer weekly to display participation percent.  Attend events that promote awareness, including Aloha Check- In, Camp Hillview Parent Orientation and BTSN. Attend weekly One Community Campaign meeting.

    Hospitality/Staff Appreciation

    Staff Appreciation 

    This team helps with the coordination of events for our amazing staff throughout the year.  Budget is provided. Events include:

    -3 luncheons over the year to the teachers. (Fall/Winter/Spring)

    - Coffee cart and pastries (2-3 times throughout the year, typically following prior evening events like BTSN)

    - Teacher appreciation week coordination.

    - Teacher birthday acknowledgement

    - EOY staff-wide gift coordination

    Campus Activities

    Hot Lunch Team Leads

    Team leaders will work the same day each week and help to keep people recruit, track and train new volunteers. You will be the point person for anyone volunteering or cancelling on this day

    Academy Parent Coordinator

    Help to recruit and train academy leads. Provide reminders throughout the year. Liaison for grade level special events such as: Greek Festival, 8th Grade BB, canned food drive and holiday events..

    Student Enrichment

    Breakfast Cafe-College Bound  Coordinator

    One or two individuals to coordinate volunteers to bring food items in for breakfast for our College Bound students.  

    Service Club

    A fantastic opportunity to help children learn about philanthropy. Organize 2 or 3 field trips to philanthropic organizations. The biggest event of the year, Relay for Life, has raised over $90,000!   

    Parent Education

    MA Info Nights Coordinator

    Help coordinate this educational event and be the liaison between M-A and Hillview. You will help coordinate details of the event at Hillview (staff will help with tables/chairs etc). Easy job that also helps to connect you to staff and students at M-A.

    Safe Routes to School Coordinator

    Are you passionate about student safety? Become our Hillview Parent Coordinator for Parents for Safe Routes. This is a new group of dedicated families and neighbors committed to making MP schools as walkable and bikeable as possible. 

    8th Grade Events

    Graduation Party

    If you love party planning and have an 8th grader this is a great job! Help organize and plan the much anticipated grad night party for the 8th graders. You will need to organize volunteers and form committees to help with the event. Budget is provided through donations from 8th grade families.

    Staff Liaisons

    Book Fair/Library

    Work with our awesome librarians to help with Book Fair and other volunteer needs the library has. 

    Dance Chaperones/Student  Activities

    Work as parent liaison for ASB dances. Organize parent chaperones for such events and work closely with Brian Darmanin.