Public Engagement Accommodations for School Board Meetings
In light of the current Public Health Emergency and size limitation on gatherings, the Board has decided to hold its meetings by teleconference until further notice. Governor Newsom issued an order relaxing some of the Brown Act’s requirements for teleconferencing, but emphasized that government agencies must still provide the public with a meaningful way to participate in public meetings.
To that end, below please find the Zoom link for the next regularly scheduled Board meeting, which will allow you to participate in the open session portion of the meeting. Additionally, the meeting will be recorded and staff will be available to receive real-time comments via the email address: firstname.lastname@example.org. Comments received during the open session of the meeting will be shared publicly during the meeting at the appropriate time for public comment. The virtual meeting will be recorded, the video of which will be posted within 24 hours of the meeting’s conclusion.
During the public health emergency, some Board meetings have been scheduled as special meetings of the Board for the staff to share updates regarding the District’s response to the Public Health Crisis and for the Board to ask questions and offer direction to Superintendent Burmeister. During regular and special meetings of the Board, the Board President will take public comment for items not on the agenda at the start of each meeting. For items on the agenda, public comment will be taken for each agenda item after any staff presentation and Board discussion is complete.
Please review the information below regarding the different ways you can access the agenda, attend the virtual meeting, participate and provide comment, and locate the minutes and video of the meeting once it concludes.
“As a member of the public, I want to…”
...access the agenda for the meeting: Click here for the January 21, 2021 meeting of the MPCSD School Board agenda posted on the District’s BoardDocs.
...attend the virtual meeting of the Board that begins at 5:00 p.m. for Open Session on January 21, 2021:
Join Zoom MeetingMeeting ID: 999 4294 6398One tap mobile+16699006833,,99942946398# US (San Jose)+12532158782,,99942946398# US (Tacoma)
...provide a question or comment prior to or during the open session portion of the Board meeting: Members of the public have two options:
- Email email@example.com. As long as your email is received before or during the open session portion of the meeting, and there is time provided during public comment it will be read and included in the video transcript at the agendized time in the meeting. Please be sure to denote "public comment" as part of your email subject or message. Priority is given to public comment from live participants in the meeting.
- Virtually raise your hand to be called upon. In Zoom, by clicking the “Participants” icon at the bottom of your screen, a pop-up window will allow you to “raise your hand.” The Board President will call on you at the appropriate time.
For all public comments in writing or live, please state your name and city of residence. You may choose to include your association to MPCSD if you wish. Comments will not be accepted via the “chat” feature.
Twenty four hours after the conclusion of each Board meeting, the video recording of the open session will be available by clicking here. The minutes for each Board meeting will be available by clicking here once they are approved at the next scheduled Board meeting.
We appreciate your flexibility and understanding as we navigate these unprecedented circumstances. Should you have questions or need assistance, please don’t hesitate to reach out at firstname.lastname@example.org.