The Day of
Volunteering, Leaders, and Assitants
STEAM Fair will take place on Friday, April 28, 2017, rain or shine. The morning (8:35 AM to noon) will be for Third Graders to Fifth Graders and the workshops will take place at the Laurel upper campus. The afternoon (12:30 PM to 2:55 PM) will be for the Kindergarteners to Second Graders and the workshops will take place at the lower campus. You only need to be available for the morning (or afternoon) for your workshop, but do plan to arrive early for setup. If you have children at both campuses and would like to get involved in both parts of the STEAM Fair, you are welcomed to sign up on the website and specify the workshops that you would like to do.
At upper campus, you will teach the same workshop three times, to three different groups of kids. Each workshop will be 40 minutes long. At lower campus, you will teach the same workshop four times, to four different groups of kids. Each workshop will be 25 minutes long.
Each workshop has up to 15 students. Shortly before the fair, the STEAM committee will email you a precise headcount.
It is the workshop leader’s responsibility to contact the other assistant volunteers for the workshop, and arrange/coordinate:
The assistants will help the leaders with set-up and provide general support.
A folder with instructions, supply lists, tips from past leaders, and other resources. Many workshops also have perennial supplies that are stored at Laurel and handed out each year before the fair.
These are generally passed out about one month before the fair. The STEAM committee will email all volunteers with the times and dates for pick-up at Laurel.
It depends on the workshop, but it’s fair to say that most workshops require some supplies to be procured.
Past volunteers have had great success in soliciting donations and/or discounts from local (and not so local!) businesses. Please try this before buying supplies. The STEAM committee will reimburse you for any costs up to $75. Supplies costing more than $75 require the advance permission of the STEAM committee – email email@example.com.
Reimbursement forms will be emailed to you prior to the fair, and they are also available from the Laurel front office. If you choose to make a tax-deductible donation of these items, fill out a reimbursement form and indicate that you are making a donation.
Donors will receive recognition in the Laurel PTO newsletter, which has more than 1,000 parent recipients, as well as on the Laurel website, and signage at the event.
You will receive an email from the STEAM committee listing all the volunteers in your workshop.
If you’re concerned, please try calling the leader (check for their number in the District Directory). If this is unsuccessful, please let the STEAM committee know firstname.lastname@example.org.
If you’re concerned, please try calling the assistants (check for their numbers in the District Directory). If this is unsuccessful, please let the STEAM committee know email@example.com.
Yes! We highly recommend a test-run at home, using your own children and a few borrowed ones. It really helps to practice in real-time, see where kids get excited and where their attention may wane. Please arrange with the other volunteers in your workshop to do a dry-run before the fair.
Absolutely. Your best bet is to contact the leaders from past years, whose evaluations will be printed out in the folder. Failing that, please contact firstname.lastname@example.org for help.
It is your responsibility to find a replacement volunteer. You probably won’t have to look too far to find someone kicking themselves for not having signed up in time to volunteer. Once you have your replacement, please email email@example.com to pass on the name and contact details of the new volunteer.
Absolutely. When the time comes to sign your child up for workshops, be sure to check the box that you are volunteering rank the workshop that you are teaching first on your child’s list of preferences.
Do not rank your workshop first in your child’s preferences, and send an email to firstname.lastname@example.org confirming that your child does not want to attend the workshop you’re teaching.
This is possible only if one of your children is in the upper campus and another is in the lower campus. Otherwise, it will leave the remaining volunteers short. You have two options: volunteer for one child’s grade level, and have another parent/family member/friend volunteer in the other. Or, you can volunteer in one child’s grade this year, and for the other child next year.
Certainly! Just sign them up with all their contact details, and we’ll take it from there.