Rules & Information

  • Permission to Leave School Grounds

    Encinal is a closed campus. If a child has to leave the school grounds, a parent or guardian must inform the school that the student will leave early. Permisson must be given from parents or guardian to the school if someone other than the parent or guardian will pick up the student.


    1. Healthy Policy
    2. Absence Policy
    3. School Rules
    4. Supervision 
    5. Class Placement
    6. Report Cards
    7. Classroom Parties
    8. Birthdays
    9. Halloween Parade
    10. Walking
    11. Bus
    12. Bicycles, Skate Boards, Scooters
    13. Discipline Philosophy Statement


    Health Policy

    Pupils attending school should be in good physical health, without signs of contagious diseases. Communicable diseases should be reported to the office so that exposure notices may be sent home with classmates. Parents are asked to keep their sick children home until all signs of contagiousness such as vomiting, diarrhea and fevers have subsided for 24 hours.  Parents should bring all medications with a completed medication form (blank forms are available in the office) signed by the student's doctor to the school office.  All medication must be in the original prescription bottle/package from the doctor.

    Absence Policy

    Parents are asked to call the school office early in the morning to report a student's absence. Attendance is taken in the classroom immediately after the bell rings. Late pupils (anyone not inside the classroom by 8:05 a.m. in grades K-2, or 8:15 a.m. in grades 3-5) must stop by the office for late slips so unnecessary calls home can be avoided. Lateness is disruptive to the class and to the student.

    School Rules

    Encinal is a great place to be!  Because we want our school to continue to provide a safe place for learning and playing, we have three main rules. These are:

    • Respect others and our school
    • Be safe
    • Do your personal best
    1. Weapons, dangerous objects, and illegal substances are forbidden on school grounds. Possession or use of these may result in suspension. California State law also indicates that expulsion shall be recommended for any student who has possession of a weapon.
    2. Students will respect and protect school property and supplies, and the property of others. Students and families will be asked to pay for any damage to school or personal property, including any vandalism that results from student action.
    3. Courtesy and fair play are expected of all students at all times. Students who behave unfairly, use foul language or  rudeness, hit, shove, or fight with others, cut in line, or bully other students will be removed from a game or activity and/or have the play equipment taken away. Continued negative behavior may result in a referral to the principal.
    4. Out of bounds areas during recess include courtyards, walkways and hallways, area behind and between portables, bushes and tree areas around fences, and the garden area, without adult supervision. Students who are playing out of bounds may lose recess time.
    5. Rocks, sticks, tanbark, or other items are not to be thrown at any time. The adult supervisor will determine the consequence.  A more severe consequence will be given to repeat offenders.
    6. Running is allowed only in designated areas (blacktop/field).  Roller blades, skateboards, bikes and tennis shoes with wheels are not to be ridden on school grounds.  Bicycles and scooters must be walked on school grounds.  Students who do not walk may lose recess time or lose the privilege of bringing equipment to school.
    7. Sports equipment is to be used appropriately and only in playground areas. All play with equipment stops when the first bell rings.   Students who do not follow this rule may have the equipment taken away.
    8. All food and snacks are to be eaten only at the designated areas.  Students who eat in off-limits areas may lose recess time.
    9. Toys from home, some of which include balls, trading cards, dolls, stuffed toys, electronic games, iPods, etc., are NOT allowed in school.  Students may have the toy held by and adult if it is brought to school, and returned to go home and remain home at the end of the day.
    10. Cell phones may be used only after the end of the day bell.  If a student is found using one during school hours, the phone will be confiscated and returned at the end of the day.
    11. Students will wear appropriate clothing to school. Hats are only to be worn outside.  Students are expected to dress appropriately for school by wearing clothing that does not interfere with the smooth functioning of the school program.  Informality is acceptable, but immodesty is not.  Clothing promoting alcohol, drugs, or violence is not allowed.  Head coverings such as hats, caps, bandanas, etc. are not to be worn in the classrooms, library, or during assemblies in the Multi.  Students who dress in an inappropriate manner will be asked to change (even if it means returning home).


    Supervision will be provided before school beginning at 7:40 AM.  Kindergarteners should proceed to the kindergarten yard.  Students in grades one, two, three, four and five should go to the lunch tables or the upper grade play structure area.  The field is closed in the morning.

    In order to avoid adding motor vehicle traffic, parents who are picking up children in the carpool zone should arrive for pick up no earlier than 5 minutes prior to their pick up time (2:45 or 3:00)  (1:35 or 1:50 on Thursday))  Younger siblings who are waiting for fourth and fifth graders to be excused, as well as children riding the Sam Trans bus, should go to the small multi from 2:45 - 3:00.  Older siblings will pick younger siblings up at 3:00.  

    Class Placement

    In the spring, grade level teachers organize class groups for the following year.  Parent input forms and teacher observations are considered.  New students are assigned to classes by the principal when they register for admission to school.

    Report Cards

    Report cards are issued three times per year. Parent-Teacher conferences take place during the first trimester.

    Classroom Parties

    Parties for the children are organized by the teacher and the room parents during the year. Parents are asked by the room parents to help in some way. There may be parties for Halloween, December Holiday, Valentines Day, and the end of school.  Refer to the school Wellness Policy for guidelines for treats.


    To avoid hurt feelings, private birthday party invitations should be mailed rather than passed out at school. Check with your child's teacher as to their individual policy regarding classroom birthday celebrations.  As part of the District Wellness Policy, cupcakes and other sweet treats are not allowed.

    Halloween Parade

    For Halloween, the children bring their costumes to school to participate in a Halloween parade for the parents. Further information will be sent home in the Newsletter.  No weapons are allowed: nonviolent and appropriate costumes only.


    Children walking to school should be thoroughly instructed by parents which route to take. Careful attention should be given to crosswalk safety. Students are expected to cooperate fully with all crossing guards if present.


    Sam-Trans buses are available to students before and after school. The bus schedules are available on the District web site. The drop off and pick-up area is on Encinal Avenue beside the TERC building.

    Bicycles, Skate Boards, Scooters

    Encinal students are allowed to ride to and from school at parent discretion.  Parents are urged to remind their children of the safety rules.  Riders must wear helmets and are encouraged to use safety equipment such as warning flags. Students who come to school and go home along Encinal Avenue should ride to and from the bike racks by entering between the Multi and Room 11. Bicycles, skate boards and scooters must never be ridden on campus, only walked. There are no exceptions to this rule!

    Discipline Philosophy Statement

    It is the philosophy of the Menlo Park City School District and Encinal School that all students have the right to learn in a safe and caring environment. It is important that there be a shared responsibility among students, parents, teachers and administrators in providing the most productive learning environment. The school provides the atmosphere in which the students may learn. Student behavior, which disrupts the educational process, is not acceptable. It is the student's responsibility to participate in the learning process by listening, following directions, and developing self-control in order to make the right to learn a reality. To provide a more conducive learning environment for all students, it is necessary that students, families and the school fulfill their responsibilities.